How To Create a New Decommissioning Process
This feature allows you to create a decommissioning process that will automate one or more tasks to run on suspended users.
To get started, navigate to Tools > Decommissioning, then click the + icon in the top right.
The next screen is divided into four different sections:
Below is more detail on each section.
Note: At any time, you can click back to go back to the setup screen and discard any changes you have made.
This area is where you enter a name for the process and an email address to notify of process events.
You can also choose to leave users unsuspended or send a summary email.
Note: This information is required in order to save the process.
This is where you select an organization that the process will run under. To add multiple organizations, click the Add Multiple Organizations button.
You can also choose to run immediately after saving the policy and to monitor the org unit(s) selected for suspended users.
Note: Only suspended users in the selected organization will be included in the process.
This section allows you to select different actions to be included in the process.
Note: For some features listed below, the check box "Leave Unsuspended" will need to be checked in order for the action item to be available. For example, with the action "Set Forwarding" if the user was suspended, then email delivery would bounce regardless, so the user in question needs to be left unsuspended.
Click Available Actions to select the desired action group. Next, click on the desired action to add it to the decommissioning process.
Available actions fall into one of four groups:
Hide From Directory
Remove Email Aliases
User Name Change
Clear Primary Calendar
User Org Change
Remove From All Groups
Revoke Third Party Apps
This area is where you can see the various actions you have selected to include in the process and when that action will run.
Click on the Three vertical dots to modify the settings of the action.
Click on the Trash button to remove the action from the decommissioning process queue.
Once you have selected all of the actions you wish to include in the process, click Save.
Note: To reset any changes you have made without saving, simply click Back.