Bulk Operation: Group Operations
Group Operations allow you to modify many different settings for multiple groups in one bulk job.
Set up group operations
1. In gPanel, go to Tools > Bulk Operations. Then, click Add in the right corner.
2. Enter the operation name, select Group as the type, and enter a description (optional). Then, click Next.
3. Select your path by selecting either Guide Me or Advanced.
Guide Me: The Guided bulk operation process will walk you through making bulk updates to users, groups, or shared contacts in your Google Workspace domain.
Advanced: The Advanced bulk operation process will allow you to immediately start an update process using an already created and/or modified Google Spreadsheet.
4. After you select your path, click Next. If you selected the Guide Me path, continue on to the next step. If you selected the Advanced path, skip ahead to the Advanced path section.
Guide me path
1. From the Available Columns list, select those columns you wish to have in the spreadsheet template you will use for the import. Once you have selected the columns you wish to modify, click Add Selected. Note: Group Email is added by default. This is required for the import and must not be edited.
2. Once the columns are added click Next.
3. Select the source groups for the bulk import, then click Add Selected. As you type in the search field, potential matches will populate in the sources list below. Alternatively, by selecting the Browse tab, you can select the sources from all of the options available in your domain.
Click Next when your selection is complete.
4. The final step allows you to review your configuration choices. Select whether you'd like to send email notifications on completion. You can add users to notify by entering their name in the text box, selecting the user, and then click the + icon. If you don't want to send email notifications on completion, uncheck this checkbox.
5. After you're done reviewing click Submit to create the spreadsheet template that will be used for the import.
6. After clicking submit the bulk operation will be saved and the spreadsheet can be viewed by clicking the here link in the pop up. Skip ahead to the Update Spreadsheet section.
Advanced path
1. Select the Google sheet to use for this bulk operation by clicking Select File.
2. Select the sheet from the select a file pop up window, then click Select.
3. After the sheet has been selected, click Next.
4. The final step allows you to review your configuration choices. Select whether you'd like to send email notifications on completion. You can add users to notify by entering their name in the text box, selecting the user, and then click the + icon. If you don't want to send email notifications on completion, uncheck this checkbox.
5. After you're done reviewing click Submit to run this bulk operation.
6. After clicking submit the bulk operation will be saved and a pop up will appear notifying you that the operation is running.
Update the spreadsheet
Once you have setup the import, it will appear in the list of Bulk Imports. Select the import, click the three vertical dots, then click View Spreadsheet.
This will open your customized Google Sheet template in a new browser tab. The Sheet will contain the groups and columns you selected during the setup step. The first column, Group Email, is required for the import and must not be edited.
Important! If the Group Email is changed, the import will fail for all changes to that group.
The remaining columns can all be modified and are described below:
Name: The name of the group as it appears in Google Workspace
Description: The description for the group
Aliases: The email aliases for the group.
If you wish to add more than one alias, separate each alias with a comma
Add Members: Add new members to the group
If you wish to add more than one member, each email address must be separated with a comma
Remove Members: Remove members from the group
If you wish to remove more than one member, each email address must be separated with a comma
Custom Reply To: A custom address for sending replies to posts
Default Message Deny Notification Text: A default message used to notify authors when moderators reject their posts
Max Message Bytes: This option limits the size of messages to this group. Use one of the following values:
10240 = 10 KB
102400 = 100 KB
1048576 = 1 MB
5242880 = 5 MB
10485760 = 10 MB
26214400 = 25 MB
Allow Web Posting: Allows group members to post from the Group web interface (as opposed to just email)
Should be set to TRUE or FALSE
Show in Group Directory: List the group in the Google Groups directory in the web interface
Should be set to TRUE or FALSE
Allow External Members: Allow group members outside of your domain
Should be set to TRUE or FALSE
Send Message Deny Notification: Enable notifications to authors when moderators reject their posts
Is Archived: Controls if group messages are archived
Should be set to TRUE or FALSE
Primary Language: This is the language emails from the Google groups service will be sent in
Who Can View Membership: Specify who can view the group membership list. Use one of the following values:
Managers of the group
All members of the group
All organization members
Who Can Post Messages: Specify who can post messages to the group. Use one of the following values:
Managers of the group
All members of the group
All organization members
Public
Who Can Join: Specify who can join the group. Use one of the following values:
Anyone in the organization
Anyone in the organization can ask
Only invited users
Who Can View: Specify who can view the group's topics. Use one of the following values:
Managers of the group
All members of the group
All organization members
Public
Who Can Invite: Specify who can invite new members to the group. Use one of the following values:
Managers of the group
All members of the group
Spam Moderation Level: Specify how suspected spam messages be handled. Use one of the following values:
Send them to the moderation queue and send notification to moderators
Send them to the moderation queue but do not send notification to the moderators
Immediately reject them
Skip the moderation queue and post to the group
Message Moderation Level: Specify how messages to the group are handled. Use one of the following values:
Moderate all messages
Moderate messages by new members
Moderate messages by non members
Don't moderate messages
Reply To: Specify where replies to posts should be sent. Use one of the following values:
To the entire group
To the author of the message only
To the owners of the group
To the managers of the group
Users decide where their replies are sent
Use a custom address to send replies to
Include in Global Address List: When included in the list, the group becomes available to Google Apps Sync for Microsoft Outlook users
Should be set to TRUE or FALSE
Allow Google Communication: All Google to contact the administrator of the group
Should be set to TRUE or FALSE
Members Can Post as the Group: Allow members to post topics and replies from the group email address
Should be set to TRUE or FALSE
Message Display Font: Specify the font to use for the Google Groups web interface
Default Font
Fixed Width Font
Run operation
1. Once you have made the desired changes to the groups in the spreadsheet, select the import, click the three vertical dots, then click Run Now.
2. A review screen will appear listing the first five rows of the spreadsheet to be used for the import. Click the Run Operation button at the bottom of the screen to begin the import. The import will run and will make any necessary updates to the groups that are listed in the spreadsheet.
