Edit a Resource Calendar

gPanel / Calendars / Edit a Resource Calendar

How to edit a field

1. Hover over the field that you would like to edit, and click Edit.

2. Enter your desired updates. Once you've made your changes, click Save.

Below is an overview of each section.

Overview

This section contains basic information such as title, location, timezone, and description.

  • Auto-generated resource name: This is not actionable. It is a system created name based off of the fields set.

  • Category: Category in which the resource belongs, there are 3 available categories.

    • Category Unknown: Used for Legacy resources, those in which you do not wish to have an Building, Floor, or features set. Equates to Google's "No category set."

    • Conference Room: Resources used for meetings or conferences that can be as small as a phone room.

    • Other: Resources that aren't used for meetings. For example, a company car.

  • Resource Type: This is an optional field that you can set to provide more details about what the resource is. For example, if the resource is a movable station, you could enter "Mobile cart."

  • Building: What Building you would like to associate the resource with.

  • Floor: What floor of the building does the resource reside on.

  • Floor Section: Where the resource is on the floor. For example, if the resource is in the media lab on floor 4, you could enter "Media Lab."

  • Resource Name: Name of the resource.

  • Capacity: This is an optional field in which you can list the capacity of an resource. Typically used for meeting rooms.

  • Features: Choose to list pre-defined features for the resource. These are not created here, they are instead created within the "Features" module.

  • User visible description: Description of the resource that users outside your domain can see if they are invited to an event. Think of this as an "Public" description.

  • Internal Description: Define an description that only internal users can see.

Sharing

This section is where you can share a calendar with other users or change the calendar's visibility level.

  • Share calendar to domain: There are two options for visibility of a resource calendar within the domain. Either it is not shared to the domain or it is not. When a resource calendar is shared to the domain, any user within the domain can see/add the resource calendar.

  • Share calendar to public: There are two options for visibility of a resource calendar to the public. Either it is not shared to the public or it is not. When a resource calendar is shared to the public, any user outside your domain can see/add the resource calendar.

  • Permissions: You can choose which permissions the calendar has.

    • See all event details: Users with the resource added can see all event details of any booked on the resource, even if they were not invited.

    • See only free/busy (hide details): Users with this resource added can see events booked but not the details of them. It simply shows as "Busy" to those without an direct share or invite to the events.

  • Share with specific people: This is where you can quickly share the resource calendar to a user or group.

Add shares

1. Click Add People.

2. Choose whether you want to add a User or a Group by selecting the icon next to the search bar.

3. Enter the email address of the user or group in the search bar. A list will appear of options, select the desired user or group.

4. Choose the role from the drop-down menu.

  • Free busy viewer: Can see events booked but not the details of them

  • Viewer: Can see all details of events scheduled on the calendar, including invitees and event description

  • Editor: Can see all details and edit events even if they are not the owner of the event

  • Owner: Can see all details, edit events, and edit the calendar itself

5. Click Save.

Remove shares

1. Click the X next to the user or group you'd like to remove.

Change roles

1. Select the new role from the dropdown next to their email.

History

The history section allows you to view, filter, and export logs of actions taken on the selected calendar. Please notes that these logs are actions taken in gPanel. For example, you can run a search to see which users have removed shares, updated visibility, etc.

The default settings are set to view all actions taken on the resource calendar today. If you'd like to change the filters, follow the instructions below.

1. Click Search or add filter.

2. A list of filter types will appear. Select the type of filter you wish to use.

  • App Log Type: Type of application log to pull/query

  • Performing User: Search for the user that performed the action(s)

  • Target: The item in which the action was taken on, in this case it would be the resource calendar you are viewing

  • Start Date: The day the action began/occurred, or the beginning of the time frame chosen

  • End Date: The day the action ended, or end of the time frame chosen

  • Module: The module of gPanel you would like to search for a log in

  • Role Permission: Search based on specific admin permissions for actions applicable to them

3. For each filter type, there are different parameters that you can set. For example, if you select the Start Date filter type, select the start date from the calendar drop-down. Once you've set parameters, click Apply. The filter will then be displayed in the filter list.

To remove a filter, click the X next to it.

To clear all filters, click Clear filters. This will only appear after you search.

4. Once you have entered all your desired search filters, click Search. The results will be displayed in the table below the search bar.