Google Admin Console: A Beginner's Guide

What is the Google Admin console?

The Google Admin console is a centralized dashboard that makes it easy to manage all of your Chrome devices and Google Workspace services. It lets you manage users, devices, apps, billing preferences, and more, all in one place. While the Admin console can only be accessed by people who have administrator accounts, Super Administrators can assign roles with varying management capabilities. This means that you can delegate tasks and responsibilities without making everyone a Super Admin, keeping your business and digital domain secure.

What do you need to use Google’s Admin console?

In order to use the Admin console, you have to be an administrator of some sort. However, what you’ll be able to access on Admin console depends on what role designation you have. If you can’t access something you need, talk with your domain’s Super Admin to get more access permissions. Once you have access to your administrator account, use it to sign into the Admin console.

How does gPanel work with the Admin Console?

While the Google Admin console is useful tool for managing your domain, some organizations need to take their domain management a step further. For this reason, we created gPanel. gPanel is a comprehensive management and reporting solution for Google Workspace. Features like advanced user administration and superior domain security make gPanel a critical piece of any efficient Google Workspace domain. gPanel is highly rated not because of price or flash, but because of its simple and powerful functionality. Check out more features of gPanel here. gPanel snaps into the Admin console, so anything you change in one changes in the other. gPanel gives you more granular control over your users and devices which allows you to have full control of your domain.

Overview of Google Admin Console Features

There are many different sections within the Google Admin console, but here is an overview of the basics.

Admin roles button in the Google Admin Console

Admin Roles

Admin roles make it easy to delegate who can manage your Google Cloud accounts and what specific actions they can take. Preset roles include Super Admins, user management admins, group admins, service admins, and help desk admins. If none of these are right for a user, you can give them multiple roles or create a custom role.

Apps button in the Google Admin Console

Apps

This part of the Admin console lets you manage settings on your apps and turn Google services on or off. You can also have service-specific settings.

Billing button in the Google Admin Console

Billing

This is the place to go if you want a flexible plan or annual plan, purchase more users, and renew annual plans. You can also choose your billing country’s currency and your payment method.

Account settings button in the Google Admin Console

Account Settings

Customize your employee Google Workspace experience in your account settings. You can upload your company logo and automatically set a language and time zone for new users. You can also choose if you want users to get Google Workspace updates as soon as Google pushes them or on a weekly, scheduled release. Finally, this is the place to designate your Data Protection Officer (DPO) for GDPR compliance.

Data migration button in the Google Admin Console

Data Migration

What happens to all your old emails when you switch from a legacy system to Google Workspace? You can easily bring them over with data migration! This feature lets you import emails, contacts, and calendars so you won’t lose anything important.

Devices button in the Google Admin Console

Devices

This is where you can add and manage Chrome devices for your organization’s Google Workspace accounts. This works on both personal devices—if you’re in a BYOD environment—and on company-owned devices. You can wipe corporate data off of devices, require passcodes, and restrict hardware usage, like turning off webcams or USB transfers. Basic device management is automatically applied when a user signs into their company email address on a device, but it can be manually turned off.

Domains button in the Google Admin Console

Domains

You can use the Admin console to easily add additional domains or aliases to a primary one and whitelist external domains so that your organizations can collaborate through certain Google products.

Groups button in the Google Admin Console

Groups

Organize your workforce by department, function, location, or however else you’d like! Groups makes it simple to put people together into a mailing list, so you can email all of accounting all at once or invite marketing to lunch without having to do a calendar invite for every individual member of the department.

Security button in the Google Admin Console

Security

We know that security is a huge concern for our customers, and the Admin console can help protect your business. You can require 2-step verification and minimum password lengths, monitor passwords, and require screen locks on managed devices. You can also allow some, but not all, employees use less-secure apps. These things will keep your breach risks as low as possible.

Reports button in the Google Admin Console

Reports

There are a variety of reports that make it easy to monitor users and their actions. View app usage, file sharing, and the number of users near their storage limits. You can see the number of emails sent over a specific time, the number of non-Google apps installed, and amount of queries in Cloud search. Admin console also provides audit reports of actions performed by admins which allows you to see any system changes.

Users button in the Google Admin Console

Users

Last but not least is user management. Admin console lets you quickly add new users, manage the OUs they belong to, and reset their passwords. You can also see their drive usage and view the total storage employees have left.

Navigating the Google Admin Console

Google Admin Console home page navigation
  1. This side navigation menu lists common actions done by admins and can bring you back to the Admin console homepage. You can hover and click through the menu to drill down directly to the pages you want to see. You’ll spend less time browsing and more time doing.

  2. This is the universal search bar. You can search for things such as users, groups, and settings.

  3. The hourglass icon shows your tasks and their progress. The question mark icon is a help button that lets you search for support articles.

  4. This is where you can navigate to your apps like Gmail and Drive. Clicking on your account icon also opens account settings.

  5. Clicking < will show usage and activity, tools, common tasks, and recommended apps.

Looking for a comprehensive domain management solution?

Sometimes, the Google Admin console's capabilities are very limited. As a result we created gPanel, a comprehensive management and reporting solution for Google Workspace. Features like advanced user administration and superior domain security make gPanel a critical piece of any efficient Google Workspace domain. gPanel is highly rated not because of price or flash, but because of its simple and powerful functionality.

To get more information, fill out the form linked below or you can start a free trial here! Don't forget, gPanel is available for free to organizations who purchase their Google Workspace licenses through Promevo! What are you waiting for?