gPanel Release Notes

Bug Fixes

Drive > Drive Sweep

• Fixed an issue where the some sweeps were not running

Tools > Decommissioning

• Fixed an issue where users were not completing if they had gone through the change org policy

• Fixed an issue with Remote Wipe Devices where the notification email did not correctly display the total number of devices processed

Tools > Signatures

• Fixed an issue with the screen spanning past the browser window when editing a signature template

Updates

Contacts API upgraded to People API

The following have been updated to the newest People API as the Contacts API has now been deprecated

1. User Management > Personal Contacts

2. Directory > Contact Sync

3. Reports > Export Personal Contacts

4. Bulk Operations > Personal Contact Deletion

5. User Portal > My Contacts

Bug Fixes

Tools > Signature Templates

• Fixed an issue where the wizard window would expand larger than intended

Bug Fixes

Directory > Shared Contacts

• Fixed an issue with editing shared contacts

Drive > Sharing

• Fixed an issue where notifications were not being sent when "Notify people via email" was checked

Updates

Plans and Billing

• Added the product Google Workspace Frontline for purchasing

Bug Fixes

Tools > Signature > Signature Templates

• Fixed an issue where images were unable to be viewed

Tools > Reports

• Fixed a Drive Picker issue that was preventing selecting a destination folder for a report

Bug Fixes

Tools > Decommissioning

• Fixed the wording of the Gmail Export completion email

Updates

Administration > Role Manager > Permissions > Tools

• Copy Decommissioning Process: New permission

• Enable Decommissioning Process: New permission

• Disable Decommissioning Process: New permission

Plans and Billing

• Added the ability for customers that have only gPanel to be able to edit their account information

Bug Fixes

Tools > Reports > Docs Shared Publicly

• Added a last touched column on the export. This column will update as the process runs to show end users the process is still running

Administration > Role Manager > Permissions > Tools

• Edit Decommissioning Process: Fixed an issue in some roles where this permission was not being applied

• Run Decommissioning Process: Fixed an issue in some roles where this permission was not being applied

• Delete Decommissioning Process: Fixed an issue in some roles where this permission was not being applied

• Create Decommissioning Process: Fixed an issue in some roles where this permission was not being applied

Tools > Bulk Operations > User Export

• Fixed an issue that always showed the export as running

Tools > Decommissioning

• Fixed an issue where a notification email was sent multiple times if a transfer lasted more than a day

• Fixed an issue where Gmail Export logs were not updating once complete

Updates

Tools > Decommissioning > Policies

• Decommissioning Policies are now able to be deactivated and activated. When deactivated these policies will not run

Tools > Decommissioning > Actions

• Transfer Docs has now been updated to use Google’s Data Transfer API

• Transfer Calendars has now been updated to use Google’s Data Transfer API

Tools > Decommissioning > Log View > Actions

• Actions are now able to be set to complete to advance the decommissioning process if an action was unable to be completed successfully

Bug Fixes

Reports > Site Ownership

• Fixed an issue where the report was not completing

Tools > Policies > Create Filter

• Fixed an issue where this policy was not able to be created

Reports > Group Membership

• Fixed an issue where the report was not completing

Reports > Docs Shared Publicly

• Fixed an issue where the report’s header would duplicate

Bug Fixes

Data Security

• Fixed an issue where users would see a blank screen if their domain did not purchase gPanel’s Beyond package

Reports > User Profile

• Fixed an issue where header lines would duplicate

Reports > Docs Shared Externally

• Fixed an issue where complete lines would duplicate

Bug Fixes

General

• Fixed an issue where emails were not being sent

Tools > Policies > Edit Policy

• Fixed an issue where policies that included the deprecated action “Set Language” could not be updated

Drive > Drive Sweep

• Fixed an issue that was preventing Drive Sweep from running consistently

Updates

Tools > Bulk Operations

• Added a bulk operation to archive users based on an imported spreadsheet

User Management > Users > Gmail Settings > Filters

• Added ability to add groups as a forward email in filters

Bug Fixes

Drive > Drive Sweep

• Fixed an issue with drive sweep not running for some domains

Tools > Signatures

• Fixed an issue where emails were not sending on completion of signature templates being applied

Updates

Plans and Billing > Subscriptions

• Added the ability to set up a credit card to auto pay for an invoice for Google Workspace for Education domains

Bug Fixes

Tools > Signature Templates

• Fixed an issue where conditionals were not formatting correctly

Drive > Drive Sweep

• Fixed an issue where the current folder was not being populated

Updates

Tools > Signature Templates

• Added the ability to add the Default Send As of a user to a template.

Drive > Drive Explorer > Document Transfer

• Added a confirmation popup that asks the user if they are sure they want to transfer the entire drive of the user.

Bug Fixes

Administration > Roles

• Fixed an issue where Calendar Permissions were not visible.

User Portal > My Profile

• Fixed an issue where the Employee Information text boxes were able to be typed into.

Plans and Billing > Subscriptions

• Fixed an issue in which leaving the page and returning would duplicate the subscription list.

General

• Updated gPanel’s page title.

Tools > Signatures

• Fixed an issue in which custom schema fields were not populating in the preview text area.

Updates

Tools > Decommissioning

• A pager was added for domains with over 25 policies so it is easier to navigate the policies.

New cPanel Log Viewer Lab

• A new lab (beta feature) has been added that exposes logging from cPanel Admin Reports.

• To enable this lab, go to Administration > Labs. Then, enable the cPanel Log Viewer lab. Once enabled, you can find the lab in Reports > cPanel Logs.

Bug Fixes

Plans and Billing > Subscriptions

• Fixed an issue where leaving the subscription page and returning would duplicate the subscription list.

Updates

Drive > Drive Explorer > Share

• Updated the error message that shows when trying to share a file to a user that doesn’t exist within the domain.

Bug Fixes

Plans and Billing > Manage Settings > Notifications

• Fixed an issue where offline domains were not able to save license notifications.

Plans and Billing > Add License

• Fixed an issue where the end date for monthly billing customers end date was showing incorrectly.

Tools > Policies > Notifications

• Fixed an issue where notifications were unable to be saved.

Updates

New Calendar Indexing Lab

• A new lab (beta feature) has been added that allows you to index all calendars within the domain. When enabling this lab you gain a typeahead feature within Calendars > Calendars. This typeahead will allow you to access any calendar by just knowing the name.

• To enable this lab, go to Administration > Labs. Then, enable the Calendar Indexing lab.

Plans and Billing > Subscriptions

Added the following subscriptions to the Plans and Billing page to allow for purchasing of additional licenses.

• Google Workspace Business Starter

• Google Workspace Business Standard

• Google Workspace Business Plus

• Google Workspace Enterprise Essentials

• Google Workspace Enterprise Standard

Users > User Management > Select User > Gmail Settings > Forwarding

• When a forwarding address is not currently in the “Forwarding Addresses” list, gPanel will automatically add the address

Bug Fixes

Users > User Management > Upload Profile Picture

• Fixed an issue where uploading a profile picture caused the header to be misaligned.

Reports > Reports > Email Activity

• Fixed an issue where enabling notifications was not sending an email on completion.

Updates

Plans and Billing > Billing

• G Suite Business Archive User licenses are now able to be purchased via gPanel.

• Google Workspace Enterprise Plus Archive User licenses are now able to be purchased via gPanel.

Bug Fixes

Reports > Empty Group Report

• Fixed an issue where not all secondary domains were being processed in the report.

Drive > Drive Explorer

• Fixed an issue where the user list may repeat.

Directory > Groups > Membership > Add Member

• Fixed and issue where the end user would need to refresh to view a newly added member.

Updates

Signature Custom Attributes Lab

• The Signature Custom Attributes lab has graduated and is now a permanent feature in gPanel.

Reports > Calendar Permission Settings

• A new tab has been added to report errors.

Bug Fixes

Tools > Bulk Operations

• Fixed an issue where Job Title was not exporting the correct organization job title.

Reports > Calendar Permission Settings

• Fixed an issue where the report was not completing.

Tools > Bulk Operations > User Profile

• Fixed an issue where the "Clear" operation was not clearing all fields.

Updates

Decommissioning Update

• We previously announced that a new version of Decommissioning would be live today, September 29, 2020. This has been delayed and at this time we do not have an ETA.

New Signature Custom Attributes Lab

• A new lab (beta feature) has been added that allows you to add custom schema fields to signatures and signature templates.

• To enable this lab, go to Administration > Labs. Then, enable the Signature Custom Attributes lab. Once enabled, you can find the lab in either User Management > User > Gmail Settings > Signatures or Tools > Signature Templates > Add Signature Template.

Custom Attributes Lab

• The Custom Attributes lab has graduated and is now a permanent feature in gPanel.

User Management > User

• Last signed in date now always shows in the header of User Management when viewing a user regardless if there is a job title set.

• Creation date has been added to the header of User Management when viewing a user.

Calendars > Calendar Transfer Logs

Drive > Ownership Transfer Logs

• Acting user has been added to Document Transfer Logs and Calendar Transfer Logs so admins can see which user initiated the transfer. Please note this will not be populated before today’s date.

Tools > Policies > New Policy > Select Actions > Add Send As

• Policies will now set the send as to default if this option is chosen regardless if the send as was previously present. Prior to this change, if the send as already existed it would skip setting to default.

Search Bar

• Tweaked how type-ahead search results are interpreted. This should improve the accuracy of the results, regardless of typing speed.

Bug Fixes

User Management > Add User

• Fixed an issue where the Additional Info section was not showing when creating a user.

User Management > User > Profile Information

• Fixed a UI bug that was appearing in User Profiles.

Plans & Billing > Actions > Manage Payment Method > Edit

• Removed a third button that was displaying on the edit payment pop up.

Updates

Calendars > Transfer Calendars

• Updated the button in the calendar transfer popup to say “Transfer” instead of “Next.”

Tools > Signature Templates

• Font size can now be edited when creating a signature template.

Bug Fixes

User Portal > My Profile

• Fixed an issue where user profiles were unable to be saved in user portal.

User Management > User > Profile Information

• Fixed an issue where the job title was not updating accurately for each individual user.

User Management > User > Drive

• Fixed an error that was occurring when attempting to bulk share files with another user.

Drive > Transfer Ownership

• Fixed an issue with incorrect wording in the Drive transfer warning popup.

Plans & Billing > Billing > Current Subscriptions

• Fixed an issue where “Estimated monthly bill” was showing for annual users.

Updates

New Custom Attributes Lab

• A new lab (beta feature) has been added that allows you to manage Custom Attributes for a user. You can use schemas to add custom fields to user profiles. You can use these fields to store information such as the projects your users work on, their physical locations, their hire dates, or whatever else fits your business needs.

• To enable this lab, go to Administration > Labs. Then, enable the Custom Attributes lab. Once enabled, you can find the lab in a User Profile > Profile Information > Custom Attributes.

Bug Fixes

User Management > User > Profile Information > Job Title

• Fixed an issue where job title was not showing on a user’s profile after saving.

User Management > User > Profile Information > Addresses

• Fixed an issue that wasn’t allowing addresses to be deleted from a user profile.

User Management > User > Profile Information > Phones

• Fixed an issue where user work phone numbers weren’t showing.

Sites > Search

• Updated the search bar so that overlapping wouldn’t occur when scrolling and clicking on the field would allow text to be entered.

Policies > Remove Specific Shares

• Fixed an issue where the Remove Specific Shares policy was not running completely. This policy can now be run without error.

Decommissioning Update

On September 29, 2020, a new version of decommissioning will be pushed live. This is the first of many changes coming to the decommissioning section of gPanel. If there is a decommissioning policy you would like to see added, please submit a feature request with your account manager.

What's changing?

• Decommissioning policies will have the ability to be enabled and disabled. If you have any existing policies they will be defaulted to active.

• The process that is running decommissioning is being upgraded. All actions will be run serially. Previously some actions ran in parallel, that will no longer be the case. This will provide a more consistent order of operations for the decommissioning actions to follow.

• In log view, all buttons and actions will be rolled up into an actions menu in the top right.

• Decommissioning actions will have the ability to be set as complete. If a decommissioning action fails and an admin wants to take care of that action outside of the policy, the admin can complete it and the policy will move on.

• Previously the delete user action would process regardless of logs being acknowledged. In the new version, the delete user action will have the optional step of having the logs acknowledged before deleting the user.

• The document transfer action will be using Google’s Data Transfer API for processing. This will transfer all documents owned by the decommissioned user.

• The calendar transfer action will be using Google’s Data Transfer API for processing. Previously all calendars were transferred, but in the new version only the primary calendar will be transferred.

Bug Fixes

User Management > User

• Fixed an issue where some user profile headers weren't displaying title and organization.

User Management > User > Profile

• Fixed an issue where some user profiles weren’t displaying their Organizational Unit.

Reports > Site Ownership Report

• Fixed an issue where the Site Ownership report was failing.

Tools > Bulk Operations

• Fixed an issue where Bulk Operations were not updating other addresses on some user profiles.

Bug Fixes

gPanel Sign In

• Fixed an issue where a blank screen would appear upon logging into gPanel.

User Management > Add User

• Fixed an issue where new users were unable to be created.

User Management > Profile

• Fixed an issue where some user profiles were showing up blank.

User Management > Profile > External IDs

• Fixed an issue where external IDs were not saving properly and couldn’t be edited.

User Management > Profile > Organizations

• Fixed an issue where the organization title and description would not save once updated.

Directory > Organizational Units > Move Members

• Fixed an issue that occurred when trying to move users to different OUs. This action can now be completed without error.

Tools > Bulk Operations

• Fixed an issue where Bulk Operations were not updating user profile fields. Bulk Operations are now updating user profile fields correctly.

Plans & Billing > Settings > Payments Contacts

• Fixed an issue where the primary contact would not save once updated.

Plans & Billing > Settings > Notifications

• Fixed an issue where G Suite license count notifications were able to be created without a contact email address. Notifications now require a contact email address.

Updates

User Management > User > Profile

• Employee information has been added to the Profile section of User Management. Due to a Google API limitation, Building ID, Floor Name, and Floor Section can only be edited through the Google Admin Console.

Bug Fixes

Admin alert emails

• Fixed an issue where the gPanel logo in alert emails was not working.

Tools > Bulk Operations

• Fixed an issue where the suspend users bulk operation was not running completely and returning errors. This bulk operation can now be run without issue.

Calendars > Resource Calendars > Sharing

• Fixed an issue that occurred when adding a user to a calendar. The calendar did not show up until the user was removed and then added again. Users can now be added to calendars without issue.

Updates

Directory > Groups

• Groups now have their own unique, direct link within the User Portal side of gPanel. When you open a group in gPanel, the URL is unique to that group and can be sent to anyone in the user role in your organization to access that specific group.

Updates

Labs Update

• All labs have graduated.

Business Group Settings Deprecated Fields

• All Business Group Settings deprecated fields are now removed from gPanel.

• In addition, the fields that have been added to replace these have now been added to gPanel under Business Group Settings > Permissions and are listed below.

1. Who Can Moderate Members

2. Who Can Moderate Content

3. Who Can Assist Content

Search

• Google’s global user ID is now able to be used to search for users.

User Portal > Directory Search

• All user profile fields are now exposed in directory search.

Administration > Role Manager > Permissions

• Added directory search permissions so admins can determine which actions are available in directory search.

Drive > Transfer Ownership

• Updated Drive Transfer to include the option to send a notification to a specified user or group upon completion.

Updates

Reports > Add Report > Email Activity

• The Email Activity report has a new option for reporting. Instead of selecting a fixed date range, the report can now be run on a set number of days in the past. For example, if you'd like the report to process the last 30 days, you would enter 30 into the "Last X number of days" field.

Bug Fixes

gPanel Home

• Fixed an issue where upon logging into gPanel, a white screen would show and nothing in gPanel could be accessed. This white screen is no longer appearing.

Decommissioning > Create Policy > Users > Transfer Calendars

• Fixed an issue where calendars being transferred when using the Transfer Calendars action in a Decommissioning policy were being set to "Hidden." The calendars will now be shown by default.

Bug Fixes

Reports > Externally Owned Docs > External Email Addresses

• Fixed an issue where users were able to enter a non-complete email address when creating an Externally Owned Docs report. Now only valid email addresses are allowed to be configured.

Reports > Externally Owned Docs

• Fixed an issue where the External Email Addresses section was showing twice when editing a saved Externally Owned Docs report. This section now only shows once.

• Fixed an issue where the Externally Owned Docs report was incorrectly writing to a spreadsheet and duplicating rows. This report now runs correctly to a spreadsheet without duplication issues.

• Fixed an issue where re-running or editing an existing Externally Owned Docs report was not working and the External Email Address was not being saved. An existing report can now be ran and edited without issue.

Reports > Docs Shared Externally

• Fixed an issue where the Docs Shared Externally report was not completing correctly. This report now runs and completes correctly.

Calendars > Resource Calendars

• Fixed an issue where the search icon was not working and the “Show auto-generated name” toggle was overlapping with calendars. The search icon has been removed and the toggle is now usable. When searching for calendars, a typeahead list appears that you can choose from.

Reports > Reporting on Documents That Contain a CC Number or SSN

• Fixed an issue where the Reporting on Documents That Contain a CC Number or SSN report was getting stuck and not completing. This report is now running correctly and completing.

Updates

Drive > Transfer Ownership

• A warning confirmation has been added to the Drive Transfer feature to notify that this process is about to transfer the entire user’s drive to the destination user.

Bug Fixes

Calendars > Resource Calendars > Sharing

• Fixed an issue where gPanel was freezing up when removing a group from a resource calendar. This action can now be completed without interruption.

Bulk Operations > Bulk Add Users

• Fixed an issue where clicking on “Click here to view the spreadsheet” after starting a bulk upload users process would produce an error that said “Sorry, unable to open the file at this time.” Admins can now view the spreadsheet once the bulk upload users process begins.

Reports > Hangouts Meet Metrics Report

• Fixed an issue where the Hangouts Meet Metrics report was returning “-1” in the Active Users column. This report is now running correctly and returning accurate data.

Reports > Doc Activity Report

• Fixed an issue where Doc Activity Report was not working and returning an error. This report is now running correctly and returning accurate data.

Drive > Drive Explorer

• Fixed an issue where some documents were not able to be viewed in Drive Explorer. All documents can now be viewed without issue.

Updates

Labs Update

The following labs will be moving out of labs in 30 days and will become permanent features in gPanel:

• Domain Defaults

• Gmail User Settings Beta

• Resource Calendar Templates

• Transfer Calendars

• Resource Calendars Beta **NOTE: This will replace the current Resource Calendar view and will be the new design moving forward.

Business Group Settings Deprecated Fields

The following Business Group Settings fields are deprecated and will be removed in the future. You will not be able to modify these fields through gPanel anymore due to Google API deprecation.

• whoCanInvite

• maxMessageBytes

• showInGroupDirectory

• allowGoogleCommunication

• messageDisplayFont

• allowWebPosting

Bug Fixes

Drive > Ownership Transfer Logs

• Fixed an issue where Ownership Transfer Logs were stuck on “In Progress” status even though the process was being completed. The logs have been updated and should now show “Complete” status.

Calendars > Calendar Transfer Logs

• Fixed an issue where Calendar Transfer Logs were stuck on “In Progress” status even though the process was being completed. The logs have been updated and should now show “Complete” status.

Calendars

• Fixed an issue where user filtering was not working. Admins can now filter the user list by All, Active, or Suspended users.

Updates

Drive > Drive Search

• Admins can now filter Drive Search by All, Active, or Suspended users. To learn how to use this feature, .

Plans & Billing

• Offline domains can now view user count based on past purchases with Promevo for Current Subscriptions.

Tools > Bulk Operations > Bulk Upload Users

• Admins can now bulk upload users in bulk operations. to learn how to bulk upload users.

Drive > Drive Explorer

• Previously in Drive Explorer, when a user was searched and selected, you would have to click the search icon to open the selected user’s drive. This functionality has been updated so that instead of clicking the search icon, you can hit the “Enter” button on your keyboard to open the user. This cuts down on the number of clicks needed to open a user’s drive.

Drive > Drive Explorer

• Admins can now filter the user list by All, Active, or Suspended users.

New Calendar Transfer Feature

A new Calendar Transfer feature has been added to the Calendars section of gPanel. This feature allows the bulk transfer of events from one user to another user. This feature will only transfer future, non-private events with at least 1 guest or resource. Learn how to complete a calendar transfer with this help article.

Drive Transfer Update

Drive Transfer is getting an update next week on Tuesday, May 19. We are switching to the latest and greatest API from Google, which is a Data Transfer API. This means that Drive Transfer in gPanel will be changing slightly.

This feature will be in the same place, it will just look and act different. You will simply choose the original user and then the new user that you'd like to transfer the Drive to.

What's Changing?

• Previously you were able to choose between transferring all docs or a particular folder. In the new functionality the entire Drive will be transferred to the destination user.

• Previously you were able to choose an action to take on the transferring document’s shares. For example, you could leave the previous owner as an editor or viewer. In the new functionality there will not be an option to choose an action and the previous owner will be left as an editor.

New UI for Resource Calendars Beta

We are excited to let you know that we are in the process of redesigning gPanel to help you manage your domain faster and easier than ever before. The new design will be simple, modern, and easy to use. We will be continually rolling out the new UI as more features are updated.

The first section that has been updated with the new UI is Resource Calendars Beta. All functionality of this feature is staying exactly the same—the only thing changing is the design. This feature will be staying in beta for 30 days and then will be released to everyone.

Stay tuned for more updates and resources regarding the new UI!

Bug Fixes

User Management > Select User > Profile

• Fixed an issue that would occur when a relation was added to a user profile (ex. Mother or Father) and the field was changing to "Other" after being saved.

User Management > Select User > Gmail Settings > Signatures

Tools > Signature Templates

• Fixed an issue where a signature template was applied and phone numbers were not showing within the signature for some users.

User Management > Select User > Gmail Settings > Signatures

• Fixed an issue where websites were not able to be applied to a single user's signature.

Drive > Drive Sweep

• Fixed an issue where Drive Sweep was not saving.

Reports > Email Forwarding

• Fixed an issue where reports did not show active forwarding.

Bug Fixes

Reports > Site Ownership

• Fixed an issue where the Site Ownership report was not populating. The report is now populating.

User Management > Select User > Gmail Settings > Signatures

Tools > Signature Templates

• Fixed an error that would occur when a signature template was added to a user profile with a group email as the send as account. This action can now be completed without error.

Updates

User Management > User Profile

Tools > Bulk Upload Users

• Updated user profile to include "Notes" and "Websites" fields. These fields can now be used when using the bulk user profile uploader.

Bug Fixes

Drive > Drive Search

• Fixed an issue where the ability to "View" a file was not working.

User Management > Select User > Gmail Settings > Signatures

Tools > Signature Templates

• Fixed an issue where Signature Templates were not completing.

• Fixed an issue where a Signature Template would be applied correctly, but some signatures were missing information.

Updates

Drive > Drive Sweep

• Fixed an issue where Drive Sweep was no longer running. Drive Sweep has been moved to a different infrastructure and is now working for all domains. Time between sweeps has been increased to 2 hours for the interim while we monitor the result of the transition. This time will decrease in the future.

Drive > Drive Search

• The options in Drive Sweep should now mimic the functionality of Google Drive.

Reports > Gmail Usage Under 1 MB

• Admins can now pull a report that shows users with mailboxes using less than 1 MB of storage.

Bug Fixes

Reports > Email Forwarding

• Fixed an issue where the email forwarding report was not pulling the correct information.

Updates

Exports

• All exports in gPanel have been upgraded to the new spreadsheets API. This will make exports faster and will export 100 lines at a time instead of one by one.

Drive > Drive Explorer > Transfer Ownership

• There is now a mandatory checkbox in Drive Transfer Ownership when "Remove all shares" is selected. This is so that admins understand and acknowledge that all sharing permissions will be removed.

Reports > Docs Shared Externally

• In the Docs Shared Externally report, there are now separate columns for internal and external email addresses. This allows admins to see all shares of documents for externally and internally shared email accounts.

Bug Fixes

Tools > Decommissioning

• Fixed an issue with Gmail Export in the decommissioning process where the action showed as “Waiting for Google to complete export request” but the Gmail Export showed as “Export Complete.”

User Management > Select User > Gmail Settings > Send As

• Fixed an issue in Gmail settings where trying to set default Send As would revert.

Tools > Bulk Operations

• Fixed an issue where there would be an unknown error after trying to create/add bulk operations.

User Management > Select User > Gmail Settings > Signatures

Tools > Signature Templates

• Fixed an issue in Signature Templates with custom attributes not working.