We’re going to get to the fundamentals of your Google life journey and discuss which G Suite edition is right for you and your company!
It’s impossible to talk Google without talking about G Suite, and while you may be familiar with the collaborative apps that encompass G Suite, something not so common is knowing that any user in your domain requires a license to use a Google service. So how do you know which license is right for you?
When purchasing G Suite licenses, you have three options to choose from: Basic, Business and Enterprise.
What the licenses have in common
Every G Suite user has access to Google’s intelligent office app collection. This includes Google Docs, Sheets, Slides, Google Drive, Forms, Gmail, and more. With these apps you have unparalleled access to created, edit, and collaborate in a completely ad-free environment.
These apps also offer online editing, meaning that pesky internet connection no longer stands in the way between you and your work deadline.
Additionally, with G Suite marketplace you have access to hundreds of business apps on any of your Chrome devices. All of this is backed up with a 99.9% up-time guarantee from Google, meaning your work goes uninterrupted and keeping you focused all day long.
How the licenses differ
Let’s look at some of the most popular features that Business and Enterprise licenses can bring to your company.
One of the biggest reasons our customers upgrade from Basic to Business to for unlimited drive storage. Maybe you have some creatives that need a little more drive storage. Both Business and Enterprise licenses offer unlimited Cloud-based storage, so all of your employees media can be stores securely. In addition to the unlimited storage you also get a shared drive offered with Business and Enterprise. With shared drive, files belong to the team, instead of an individual. So even if team members leave, files stay in the same place so your team can share and work anywhere from any device.
With all of the productivity that G Suite allows, you’re probably wondering how to keep track of it all. With Business and Enterprise licenses, you have access to the Vault.
Everyday, companies need access to past employees files, and everyone knows the stress of the yearly audit report. Google Vault is all about retention and e-discovery, so those stacks of legal pads are no longer necessary. Vault is also entirely web-based, so there isn’t even any software to install of maintain. So what exactly does Vault support? If you upgrade to G Suite Business or Enterprise, you’ll have the ability to retain, hold, search, and export data from Gmail, messages, chats, and classic hangouts. Google groups files in Google Drive conversations and hangouts chat, and even recordings in Hangouts Meet. All of this is under one umbrella for your organization, making sure that you’re covered no matter the situation.
Why most people make the upgrade to Enterprise
Our number one one reason is all about security. One of the most popular features exclusive to Enterprise is DLP, or Data Loss Prevention. With DLP you can set alerts for different types of information. This includes credit card numbers, tax IDs, and plenty more using predefined or custom templates. These templates will scan through Docs, Sheets, and Slides for multiple supported file types that users in your domain share through either Drive or Gmail. If any sensitive information is detected, there are a few actions you can take.
You can have a warning sent to the user sharing the info, an email sent to your super admins to let them know, or even completely block anyone from outside your organization from having access. No matter what you need secure, G Suite Enterprise has you covered.
Finally, something all businesses struggle with is choosing the right video conferencing solution. While Hangouts Meet already gives Basic users a great experience, G Suite Enterprise goes the extra mile. The maximum participant number is increased from 100 to 250, and Enterprise both records and saves meetings directly to the organizers Google Drive. This allows for repeat viewings, meaning you don’t ever have to miss a thing. This is perfect for bigger companies who have repeat showings of training material or conference presentations and they want to get new employees up to speed.
This chart summarizes the main differences between G Suite Basic, G Suite Business, and G Suite Enterprise.
And there you have it! That’s a simple overview of the different G Suite editions we now hope you have a better understanding of.