Being efficient in your work environment is always a top priority and that’s where the gPanel Tools module comes in. The automation features in gPanel Tools help you stay on top of daily tasks while the rest of your jobs are completed behind the scenes, hands-free. The Tools module is gPanel’s secret sauce to help you stay on top of your daily tasks! This guide is going to give you an overview of each section of the gPanel Tools module so you can become an automation expert.
First in the gPanel Tools module is Policies. Think of policies as custom automatic jobs. Policies can be used to automatically remove or add users to groups, change Gmail settings, or move users into different organizational units. Additionally, you can have policies run on specific users. You can run policies on all users who are members of a group, all users in an organizational unit, or users in a specific gPanel role.
Next in the gPanel Tools module is Signature Templates. This feature allows you to create and customize templates for the Gmail signatures of your users. You are able to create and edit very elaborate signatures using the information from users profiles as well as images. You can also set a schedule with templates to run on multiple users daily in case you have a rogue employee that likes to get a little too creative with their signature. Signature Templates is one of the most popular features of gPanel.
Next up is Bulk Operations. Bulk Operations is a feature that allows you to update settings and fields for multiple groups, shared contacts, or user profiles in one job. You can easily make many changes at once to your domain via a customized Google sheet. You can create group imports, user profile imports, or shared contact imports within this tool.
After Bulk Operations is Gmail Export. The Gmail Export tool allows you to export a user’s mailbox and import the document in MBOX format. The messages can be encrypted by the administrator then decrypted during download and displayed in plain text. This feature is designed to enforce company email security policies, maintain email records in companies with high turnover rates, ensure message continuity, and so on.
Next in tools you’ll find Decommissioning. Decommissioning is an automatic, nightly process that allows you to run a variety of pre-configured tasks on a suspended users account at a specified date. It allows you to set tasks to run on suspended users to prepare their accounts for eventual deletion. When a decommissioning process runs, all users in the targeted organizational unit that are suspended on that day and thereafter will have the defined tasks run on them. This process runs automatically each night, but you do have the option to manually start the process.
Last but not least, is Gmail Deletion. Gmail Deletion is a standout feature in gPanel, allowing you to delete an email no matter its location in your domain. The email could be read, starred, trashed, or even moved and Gmail Deletion can still delete it. Gmail Deletion allows you to set parameters such as the subject line, words contained, and much more. You can also set the sources you’d like to search through allowing for specific users to entire domain searches. Additionally, you can save a process and run it at any time.
Interested in gPanel?
If you want to protect your company’s data while efficiently managing your user settings, then you need gPanel. As a Promevo customer, you’ll receive free support from our Google certified specialists. Also, if you have a feature that you’d like to see in gPanel, our development team can make it happen. Learn more about gPanel here or sign up for a personal demo today.