G Suite Meeting Solutions: Top 5 Pro Tips

G Suite Meeting Solutions are useful, but sometimes they’re hard to optimize. Here are the top 5 pro tips to make sure you’re using your G Suite Meeting Solution to it’s fullest!

Allow users outside of your company’s domain to join your Hangout

1. From the Admin console home page, click on Apps.

2. Click G Suite.

3. Click Google Hangouts.

4. Click Chat Settings.

5. Check the box that says “Users can chat with other users outside your domain here

6. Click Save. Please note, this feature may take up to 24 hours to propagate for all users after enabling.


Allow dial-in participants to join your Hangout

1. From the Admin console home page, click on Apps.

2. Click G Suite.

3. Click Google Hangouts.

4. Click Meet Settings.

5. Check the box that says “Provide a phone number and PIN for each video meeting”

6. Click Save. Please note, this feature may take up to 24 hours to propagate for all users after enabling.

7. A user can now join a Hangout by entering the phone number, pin, and pound sign that appears within the Google Calendar event OR by clicking the phone number from within the Meet or Calendar mobile app.


Make a call from a Hangout

You’re the first person to arrive to a Hangout meeting and you go to your cell phone to call the other participants to make sure they are still joining. Don’t bother! You can call someone from the Hangout.

1. In the upper right-hand corner where you can see the attendees, click the image of People.

2. Click Add people.

3. From here, you will be given the option to add someone by call. Type in the phone number of the person you are trying to reach and they will be added to the meeting.


Enable captions in a Hangout

Captions will help make sure you understand what exactly is being said in a meeting and help you differentiate between people if the call is large.

1. Join the meeting and click on the three vertical dots in the lower right-hand corner.

2. Click Turn on captions.


Record audio and video of a Hangout

Please note that this feature is exclusive to G Suite Enterprise and G Suite Enterprise for Education users.

1. Join the meeting and click on the three vertical dots in the lower right-hand corner.

2. Click on Record meeting.

3. Once you click Accept, the recording will begin. All other participants will be notified when both the recording starts and stops.

4. When you are ready to stop the recording, click the three vertical dots again and click Stop recording. Recording will also stop if all participants leave the meeting.

Depending on the length of the recording, after some time it will generate and be saved within the organizers Google Drive in a folder titled “Meet Recordings.” An email with the recording link will also be sent to the meeting organizer and the person who started the recording.

 

Shop G Suite Meeting Solutions now

Check out more articles like this

 

Was this article helpful?
Yes
No